Integrating new employees without friction
Simplifying HR onboarding
SaaS
UX/UI Prototype
3 days
Context & objectives
Petal is a SaaS platform designed to support employee onboarding.
The objective was to simplify a process that is often fragmented across multiple tools, documents and internal approvals.
The experience needed to support employee record creation, onboarding progress tracking and administrative task management within a single interface.
The main challenge was to make onboarding faster, clearer and easier to manage for HR teams.
Cognitive overload
The onboarding form presents 32 fields simultaneously, without structure or visible progression.
Users feel overwhelmed before they even begin.
Too much information discourages action.
Ambiguous confirmation
Three visually identical buttons appear at the final validation stage.
Users hesitate instead of feeling confident about the next step.
Without hierarchy, there is no clear decision.
Passive empty state
An empty screen with no guidance or suggested action greets users on their first login.
The product feels inactive rather than ready for a first step.
A silent product guides no one.
Unstructured information
Progress statuses receive little emphasis throughout the journey.
Critical information often requires multiple manual checks.
Visible does not always mean understandable.
UX Review
The original experience lacked structure and visibility across the onboarding process.
The absence of clear progression, visible statuses and centralised information increased cognitive load for HR teams.
The redesign focuses on making onboarding easier to follow, easier to manage and easier to act upon.
UX Decisions
01
A guided journey
The process was divided into distinct steps to reduce perceived complexity and make progression easier to follow.
Users always know where they are in the journey.
02
Centralised oversight
A dashboard was introduced to bring together employees, statuses and key onboarding indicators in a single place.
Important information becomes immediately accessible.
03
Contextual actions
Actions were integrated directly alongside documents, employee information and onboarding checklists.
Interface evolution
The redesigned interface introduces a clearer structure and a better separation of responsibilities across screens.
Administrative information, documents and onboarding progress are now organised around a coherent and progressive workflow.
Statuses, indicators and key actions are highlighted to reduce manual checks and simplify day-to-day management.
The experience becomes smoother, more reassuring and more efficient for HR teams.
A clear and consistent interface
Test the prototype
Petal rethinks employee onboarding through a guided multi-step journey designed to reduce oversights and simplify administrative follow-up.
The prototype delivers a more structured experience, with visible progression, contextual actions and improved visibility into the status of each employee record.
Explore an onboarding process designed to centralise information, documents and approvals within a single workflow.
The prototype focuses on step clarity, reduced administrative effort and better visibility of remaining actions.
Estimated impact
A clearer experience designed to reduce manual work and improve onboarding visibility.
Estimates based on SaaS UX benchmarks, research on cognitive load reduction and the benefits of guided workflows.
Teams gain greater visibility, reduce repetitive tasks and manage onboarding with more confidence.